Obion County Board of Education
January 11, 2010
Agenda Item: VII.H.

Consider/Approve Access Control System for South Fulton Middle/High School

Background Information:

In addition to advertising, we solicited bids from Townsend Systems, Data Network Systems, Edutech, and Pro-Tec Security for the purchase of a door access control system (key card system) for South Fulton Middle/High School. The door access control system will secure the entire school. We received bids from Townsend Systems, Edutech, and Pro-Tec Security, as follows:


Vendor

Door Access System

Maintenance Agreement

Annual Maintenance

Townsend Systems

$ 17,000.00

$ 1,900.00

$ 650.00

Edutech

$ 16,886.63

No Bid

No Bid

Pro-Tec Security

$ 13,031.15

$ 625.00

$ 250.00

The purchase of the door access control system was anticipated during the budget planning process for the current fiscal year. Over the past four (4) years, monitoring and securing our buildings has been a top priority. Funds are appropriated in the FY10 budget as approved by the Board, within the Building Improvements line item.

Staff Recommendation:

After discussing the above bids with Mr. Graham, we recommend acceptance of the total bids, including the maintenance agreements, submitted by Pro-Tec Security – $13,031.15 for the door access control system; $625.00 to bring our maintenance agreements up-to-date; and, $250.00 for an annual maintenance contract for all security systems.